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What the numbers mean

A number in TruckDesk has one name, and that name means the same math wherever you see it: the Dashboard, a load, a driver’s statement, the PDF, the phone and Reports. This page is the full list.

Two dates do most of the work. A load belongs to the day it was delivered: that day decides its pay week, the rate it is priced on and the month its revenue lands in. A driver’s statement belongs to its pay period.

Loads and revenue

Booked. Loads entered and not yet picked up, right now: the backlog. Dollar value + count. Counted as: Σ load gross, stage Booked or Dispatched. Dated by: Right now (no period).
In Transit. Loads picked up and not fully delivered, right now. Dollar value + count. Counted as: Σ load gross, stage In transit / Partly picked up / Partly delivered. Dated by: Right now (no period).
Delivered. Loads delivered in the current pay week (D4). Dollar value + count. Counted as: Σ load gross, delivered loads. Dated by: Delivered Date.
Gross Revenue. Freight revenue earned: loads delivered in the period. Counted as: Σ load gross, delivered loads. Dated by: Delivered Date.
Other Revenue. Revenue that is not freight: permit service fees and Driver Recoveries. Counted as: Σ permit service fees + Driver Recoveries. Dated by: Delivered Date.
Driver Recoveries. What the company charges a driver on a statement that is income to the company: trailer rent, insurance, truck lease, ELD, maintenance chargeback, damage and other charges typed by hand. Not included: fuel, tolls and permits passed through at cost, advances recovered, carried balances, and escrow, which is a liability owed back to the driver. Counted as: Σ deduction lines that are not a pass-through, an advance or a carried balance. Dated by: Pay Period.
Total Revenue. All revenue earned. Counted as: Gross Revenue + Other Revenue. Dated by: Delivered Date.

Driver pay and settlements

Driver Pay. What drivers earned on loads and salary. Settled = statement lines; before that, priced from the current pay setup. Counted as: Σ settlement pay lines (or estimate). Dated by: Load pay: Delivered Date. Salary and other pay: Pay Period (D3).
Driver Deductions. Amounts taken from drivers on a statement: trailer rent, insurance, escrow, permits, other charges. Fuel Charged and Advances Recovered have their own rows. Counted as: Σ deduction + credit lines. Dated by: Pay Period.
Other Pay. Non-load earnings on a statement: salary, bonus, detention, reimbursements. Counted as: Σ other pay lines. Dated by: Pay Period.
Net Pay. What the driver receives for a pay period. Counted as: Σ all statement lines. Dated by: Pay Period.
Driver Pay Payable. Approved statements not yet paid. Counted as: Σ max(0, Net Pay), approved and unpaid. Dated by: Pay Period.
YTD Paid. What a driver was paid this calendar year, through the statement shown. Counted as: Σ max(0, Net Pay), approved/paid + advances, same window. A negative week pays $0.. Dated by: Pay Period end.
YTD Miles. Loaded + empty miles on this year's load lines, through the statement shown, plus the opening balance. Counted as: Σ loaded + empty miles. Dated by: Pay Period end.
Load Pay. The driver's pay from loads on one statement. Counted as: Σ load lines. Dated by: Pay Period.
Advance Balance. What a driver still owes on advances. Counted as: Σ open advance balances. Dated by: Today.
Advances Recovered. Advance repayments taken on one statement. Counted as: Σ advance lines. Dated by: Pay Period.
Carryforward. A negative week's shortfall, rolled onto the driver's next statement. Counted as: max(0, −Net Pay). Dated by: Pay Period.

Company earnings

Company Fee. The company's percentage of each load in the driver's deal. For company drivers: what is left after driver pay and factoring. Counted as: Company % × (gross − dispatch fee). Dated by: Pay Period.
Dispatch Fee. Per-load fee taken before the split. Counted as: Σ dispatch fees. Dated by: Pay Period.

Factoring

Factoring Charge. Factoring charged to the driver by the deal's %. Counted as: Driver factoring % × (gross − dispatch fee), factored loads. Dated by: Pay Period.
Factoring Cost. What the factor actually keeps. Quoted until the factor's payment is recorded. Counted as: Actual fee shared by load gross; else the invoice's quote; else company rate × load gross; else the driver's Factoring Charge (D7). Dated by: Delivered Date.
Factoring Spread. Factoring charged to drivers minus what the factor kept. Counted as: Factoring Charge − Factoring Cost. Dated by: Delivered Date.

Spending and expenses

Charges. Money owed to the bank or card for the period. Counted as: Posted charges − refunds/rebates (charge-backs to drivers stay in; transfers, card payments, advances, owner draws, loan principal, money in stay out). Dated by: Posted Date.
Operating Expenses (Opex). Costs the company actually bore to run the business. Counted as: Charges − costs charged back to drivers (card charges, permits); excludes driver pay and factoring categories (D2); operating categories only. Dated by: Posted Date.
Fuel Expense. The company's fuel cost. Counted as: Fuel charges − fuel refunds/rebates − fuel charged to drivers. Dated by: Posted Date.
Fuel Charged. Fuel deducted on a driver's statement. Counted as: Σ fuel statement lines. Dated by: Pay Period.

Profitability (Reports only)

Gross Profit. Revenue left after paying drivers and the factor. Counted as: Total Revenue − Driver Pay − Factoring Cost. Dated by: Delivered Date.
Gross Margin %. Gross Profit as a share of revenue. Counted as: Gross Profit ÷ Total Revenue. Dated by: Delivered Date.
Net Operating Income. Profit from operations. Counted as: Gross Profit − Opex. Dated by: Delivered / Posted.
Operating Ratio. Trucking's standard efficiency number: costs per dollar of revenue. Counted as: (Total Revenue − Net Operating Income) ÷ Total Revenue. Dated by: Delivered / Posted.

Per mile

Revenue per Loaded Mile. Freight revenue per paid mile. Counted as: Gross Revenue ÷ loaded miles (loads with miles only). Dated by: Delivered Date.
Revenue per Total Mile. Freight revenue per mile driven, including empty miles. Counted as: Gross Revenue ÷ (loaded + empty miles). Dated by: Delivered Date.
Cost per Mile. Total operating cost per mile driven. Counted as: (Driver Pay + Factoring Cost + Opex) ÷ total miles. Dated by: Delivered / Posted.

Cash and balances

Accounts Receivable. Money brokers or the factor still owe on sent invoices. Counted as: Σ (invoice total − paid), sent invoices. Dated by: Invoice Date / Due Date.
AR Aging. Accounts Receivable by days past Due Date: current, 1-30, 31-60, 61-90, 90+. Counted as: Bucket by Due Date. Dated by: Due Date.

Workflow counts

Needs Review. Posted operating charges with no category or "Other". Counted as: Count. Dated by: Posted Date.

Rules that hold everywhere

Time zone. Every "today", week, month, quarter and due date uses the company's time zone. Never the server clock.
Selected period. Dashboard: fixed to the current pay week for now, no picker (D4). Reports: the date range picker.
Rounding. Round to the cent after every step. Percentages show as whole numbers.
No denominator. A ratio with nothing to divide by shows "-", never 0%.
Money direction. Charges are money out; refunds, rebates and credits are money in. Card payments and transfers between the company's own accounts are moving money, never counted.
Load stages. Booked = stage Booked or Dispatched. In Transit = stage Partly picked up, In transit or Partly delivered. Delivered = stage Delivered. Invoiced and paid are separate facts, not stages.
Late. A load not yet delivered whose Scheduled Delivery is before today.
Due today. A load not yet delivered whose Scheduled Delivery is today.
One name, one formula. A term means the same math on every page, PDF, app screen and agent answer.